Privacy Policy

Who we are

For the purposes of the UK GDPR and the Data Protection Act 2018, Warsash Software Engineering is the controller of the personal data covered by this notice.

Contact: [email protected]
Based in Warsash, Hampshire, United Kingdom.

What this notice covers

This notice applies to:

visits to warsashsoftware.com;
enquiries sent through website contact forms;
emails and follow-up correspondence that arise from those enquiries; and
basic technical information needed to deliver and secure the website.

Personal data we collect

Information you submit

name;
email address;
company name, if you choose to provide it; and
the contents of your enquiry or message.

Technical and usage information

IP address and browser or device information;
pages requested, timestamps and basic request logs;
referrer information sent by your browser; and
information needed to keep the site available and secure.

Correspondence and relationship data

If you contact Warsash Software Engineering, we may keep a record of the enquiry, replies, and notes needed to assess fit, scope work, or manage an ongoing client relationship.

Preference data

This site stores your dark-mode or light-mode preference in your browser using localStorage so the site remembers your preferred display setting.

How we use your data

to respond to your enquiry and provide the information you asked for;
to decide whether Warsash Software Engineering is a suitable fit for the work described;
to manage pre-contract discussions and any resulting client relationship;
to operate, secure and troubleshoot the website; and
to keep records, protect legal rights, and comply with legal or regulatory obligations.

Warsash Software Engineering does not currently run newsletter signups, marketing automation, or non-essential advertising or analytics cookies on this website.

Lawful bases

Legitimate interests: operating the website, keeping it secure, and responding to genuine business enquiries.
Steps at your request before entering a contract: where you ask for a proposal, review, or other pre-engagement discussion.
Legal obligation: where records must be kept or disclosed to comply with tax, accounting, law-enforcement, or other legal requirements.
Consent: if optional cookies, tracking tools, or direct marketing are introduced in future, they will be handled on a consent basis where the law requires it.

Who we share data with

website and technical service providers who host, secure or support the website;
Web3Forms, which receives the information submitted through the website forms so the message can be relayed to Warsash Software Engineering;
professional advisers where needed to obtain legal, accounting, or insurance advice; and
authorities or regulators where disclosure is required by law or needed to protect legal rights.

If you follow a link to LinkedIn or any other third-party site, that third party processes your data under its own privacy notice.

International transfers and security

Some suppliers may process personal data outside the UK. Where that happens, Warsash Software Engineering expects appropriate safeguards to be in place, such as UK adequacy regulations or contractual protections.

Reasonable technical and organisational measures are used to protect personal data, but no internet transmission or storage system can be guaranteed to be completely secure.

How long data is kept

website enquiries are usually kept for up to 24 months after the last meaningful contact, unless there is a longer-lived business need;
if an enquiry becomes a client relationship, relevant business records may be kept for up to six years after the relationship ends, or longer where the law requires it;
technical logs are kept only for as long as reasonably needed for operational, fraud, or security purposes; and
your theme preference stays in localStorage until you clear it or change the setting.

Cookies and similar technologies

As at 12 May 2026, this site does not use non-essential advertising or analytics cookies or pixels.

The site does store a single local preference in your browser so it can remember whether you selected dark mode or light mode.

If optional analytics or advertising technology is added later, this notice and any cookie controls will be updated before that processing starts where the law requires it.

Your rights

Subject to the limits in data protection law, you can ask for access to your personal data, correction of inaccurate data, erasure, restriction, portability, or object to certain processing.

Where processing relies on consent, you can withdraw that consent at any time. Warsash Software Engineering does not currently use automated decision-making or profiling with legal or similarly significant effects on you.

To exercise a right, email [email protected]. A response will normally be provided within one calendar month.

Sensitive data, children and complaints

Please do not send special category data, payment card details, government identity numbers, or other highly sensitive information through the website forms unless it is genuinely necessary and requested.

This website is aimed at business contacts and is not intended for children.

If you have a concern, please contact Warsash Software Engineering first at [email protected]. You also have the right to complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint/.